Privacy Policy

Last modified: May 2018

The International Classified Marketplace Association’s Website and subsites located at https://www.icmaonline.org/ and its subdomains (collectively “Website”) are operated by The International Classified Marketplace Association, a non profit association registered in Coen van Boshuizenlaan 74, 1191 TB Ouderkerk aan de Amstel, The Netherlands (hereinafter referred to as “ICMA”, “we” or “us”). Additional information about ICMA, such as contact details, as well as the names of the authorized representatives can be found under the “Contact” button displayed in the navigation bar of the Site.

Please note: You can access, print out, download and/or save this Privacy Policy at any time, even after registration, under the “Privacy Policy” link that appears in the bottom line of the Website.

Quick summary

  1. Subject Matter of this Privacy Policy
  2. Personal Data
  3. Collection of Personal Data
  4. Use of Personal Data
  5. Disclosure of Personal Data
  6. Retention of Personal Data
  7. Legal Basis For The Processing of Personal Data
  8. Transfer of Personal Data
  9. Your Rights
  10. Social Media Plug-ins
  11. Third-Party Links
  12. Changes in our Privacy Policy
  13. Contact Us

Subject Matter of this Privacy Policy

This Privacy Policy explains how we collect, use, share, protect and process information about you and the choices that you have about the collection and use of certain information about you. We value you as a customer and take your personal privacy seriously. In the course of providing you with services, we collect certain personal information about you that we understand you may consider private or confidential. This information may be contained in applications and other forms you submit to us or obtained from other third parties. We are therefore providing you with this Privacy Policy to explain our policies for collecting, using and sharing this information with others.

Personal Data

Personal Data is any information that can be used to directly or indirectly identify you. Personal Data also includes anonymous information that is linked to information that can be used to directly or indirectly identify you. Personal Data does not include information that has been irreversibly anonymized or aggregated so that it can no longer enable us, whether in combination with other information or otherwise, to identify you.

We will only collect and use information which is necessary to comply with our legal obligations and assist us to administer our business and provide you with the services you request.

Your Personal Data is protected. All of the data and information that we receive is protected and only available to authorised personnel.

Collection of Personal Data

Here is a description of the types of personal information we may collect and how we may use it:

  • Information you provide: We collect information you provide to us over the Website and our registration form. When you register or log in to your account, when we send a communication to you, or when you access, respond to, or decline to open a communication from us, complete a form to communicate with us, or contacts us, we collect and store certain information about you such as:

first and last name, title, street address, telephone number, company name, email address, payment details or other information uploaded by you (e.g. photos, texts etc.). Your Personal Data will be kept confidential and will only be used to complete the transaction, handle your attendance at the ICMA conference, send you our newsletter and/or provide you with other Website services.

  • Information from other sources: We may receive information about you from publicly available and third-party databases or services that provide information about business people and companies. We may request information from third-parties (e.g. credit card information services) with regard to your payment behaviour in order to be able to offer you certain payment options.
  • Information about use of our services and products: When you visit our Website, we receive and save certain pieces of information, e.g. the IP address of your device, your operating system, the type of Internet browser that you use, usage information, diagnostic information, and location information from or about the computers, phones, or other devices on which you access our Websites, preferences and settings: time zone, language, and character size, time spent on a page, click through, clickstream data, queries made, search results selected, search history, date and time of your visit, the websites you visit within our service and the website you came from if you visit our Website via a link from a third party website. We do this to learn more about your interests and to improve our Website and services

Use of Personal Data

Generally speaking, we use Personal Data to provide, improve, and develop our products and services, to communicate with you, to offer you targeted advertisements and services.

We collect, process and determine how to process your Personal Data as data controller for the following purposes:

Providing, improving, and developing our products and services: We use Personal Data to help us provide, improve, and develop our products, services, and advertising. This includes using Personal Data for purposes such as data analysis, research, and audits. Such processing is based on our legitimate interest in offering you products and services and for business continuity.

Communicating with you: Subject to your prior express consent, we may use Personal Data to send you marketing communications in relation to our products and services, communicate with you about your account or participation requests, and inform you about our policies and terms. If you no longer wish to receive email communications for marketing purposes, please Contact Us to opt-out. We also may use your information to process and respond to your requests when you contact us. Subject to your prior express consent, we may share your Personal Data with third party partners who may send you marketing communications in relation to their products and services.

The following are some other ways in which we may use your information to administer our business and provide you with the products and services you request or may be of interest to you:

  • To operate our Events;
  • To Keep records of contact information and correspondence;
  • To provide you with information, products or services that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes;
  • To facilitate social sharing functionality, such as sharing content, through social media networks;
  • To carry out our obligations arising from agreement or contract (including our obligations to you as a customer of our events) entered into between you and us;
  • To notify you about changes to our policies and/or terms;
  • To create a more accurate and complete customer profile to better understand the products and services you want to use;
  • To improve the products and services we provide you and develop new products and services;
  • To process debit and credit card and other financial transactions;
  • Otherwise with your consent or as permitted or required by law.

Offering and measuring targeted advertisements and services: Subject to your prior express consent, we may use Personal Data to personalize your experience with our products and services and on third-party websites and applications and to determine the effectiveness of our promotional campaigns.

For any of the uses of your data described above that require your prior express consent, note that you may withdraw your consent by contacting us.

Promoting safety and security: We use Personal Data to help verify accounts and user activity, as well as to promote safety and security, such as by monitoring fraud and investigating suspicious or potentially illegal activity or violations of our terms or policies. Such processing is based on our legitimate interest in helping ensure the safety of our products and services.

Disclosure of Personal Data

We make certain Personal Data available to strategic partners that work with us to provide our products and services or help us market to customers. Personal Data will only be shared by us with these companies in order to provide or improve our products, services, and advertising; it will not be shared with third parties for their own marketing purposes without your prior express consent.

Service Providers

We share Personal Data with companies that provide services on our behalf, such as website hosting, email services, marketing, sponsoring of the event, auditing, fulfilling customer requests, data analytics, providing customer service, and conducting customer research and satisfaction surveys. These companies are obligated to protect your information and may be located wherever we operate.

Legal Compliance and Security

It may be necessary – by law, legal process, litigation, and/or requests from public and governmental authorities within or outside your country of residence – for us to disclose personal data. We may also disclose Personal Data if we determine that for purposes of national security, law enforcement, or other issues of public importance, disclosure is necessary or appropriate.

We may also disclose Personal Data if we determine in good faith that disclosure is reasonably necessary to protect our rights and pursue available remedies, enforce our terms and conditions, investigate fraud, or protect our operations or Customers.

Retention of Personal Data

We will retain your Personal Data for as long as it is necessary to fulfill the purposes outlined in this Privacy Policy unless a longer retention period is required or permitted by law.

Legal Basis For The Processing of Personal Data

If you are located in the European Economic Area (“EEA”), our processing of your Personal Data will be based on the following: To the extent that we obtain your consent for the processing of your Personal Data such processing will be justified pursuant to Article 6(1) lit. (a) of the General Data Protection Regulation (EU) 2016/679 (“GDPR”). If the processing of your Personal Data is necessary for the performance of a contract between you and us or for taking pre-contractual steps upon your request, such processing will be based on GDPR Article 6(1) lit. (b). Where the processing is necessary for us to comply with a legal obligation, we will process your Personal Data on basis of GDPR Article 6(1) lit. (c), and where the processing is necessary for the purposes of our legitimate interests, such processing will be made in accordance with GDPR Article 6(1) lit. (f).

Please note that where you have given your consent to the processing of your Personal Data you may withdraw your consent at any time which withdrawal will not affect the lawfulness of any processing previously made on basis of your consent.

Transfer of Personal Data

When we share your Personal Data with our partners and service providers, your Personal Data may be transferred to and/or made accessible from countries out of the European Economic Area. In such circumstances, we will enter into model contractual clauses as adopted by the European Commission, or rely on alternative legal bases such as the Privacy Shield, where applicable, or binding corporate rules where our partners or service providers have adopted such internal policies approved by European data protection authorities.

Your Rights

We take reasonable steps to ensure that your Personal Data is accurate, complete, and up to date. You have the right to access, correct, or delete the Personal Data that we collect. You are also entitled to restrict or object, at any time, to the further processing of your Personal Data. You have the right to receive your Personal Data in a structured and standard format. You may lodge a complaint with the competent data protection authority regarding the processing of your Personal Data.

To protect the privacy and the security of your Personal Data, we may request information from you to enable us to confirm your identity and right to access such information, as well as to search for and provide you with the Personal Data we maintain. There are instances where applicable laws or regulatory requirements allow us to refuse to provide or delete some or all of the Personal Data that we maintain. In this case, we reserve the right to refuse to act on a request that is manifestly unfounded or excessive (for example because it is repetitive) and/or to charge a fee that takes into account the administrative costs for providing the information or taking the action requested.

In your request, please make clear what information you would like to have access to or have changed, whether you would like to have your Personal Data suppressed from our database, or other limitations you would like to put on our use of your Personal Data.

You may Contact Us to exercise your rights. We will respond to your request in a reasonable timeframe, and in any event in less than 30 days.

Social Media Plug-ins

  1. a) Facebook

Our Website uses plug-ins of the social network Facebook, a service of Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA. You recognize the Facebook plug-ins on our Website by their Facebook-Logo or the “like button”. An overview over all Facebook plug-ins can be found here: http://developers.facebook.com/docs/plugins/.

When you visit our Website the plug-ins establish a connection between your browser and the Facebook server. Thereby, Facebook receives the information that you visited our Website with your IP address. This occurs regardless of whether you click on a plug-in or not.When you click on the Facebook “like button” while you are logged on to your Facebook account you may link the information on our Website to your Facebook account. Thereby, Facebook can associate your visit on our Website to your Facebook account. We as the operator of the Website do not gain any knowledge about the content of the data transferred or their usage by Facebook. The data protection policies of Facebook provide additional information, in particular about the collection and use of data by Facebook, your rights in this regard as well as the options available to you for protecting your privacy: https://de-de.facebook.com/about/privacy/.

If you wish to prevent the transfer to and storage of data by Facebook about you and your interaction with our Website, you must first log out of Facebook before visiting our Website. In addition, tools are freely available on the market that can be used to block Facebook social plug-ins with add-ons from being added to all commonly used browsers: http://webgraph.com/resources/facebookblocker/.

  1. b) Twitter

Our Website also uses social plug-ins provided by Twitter, Inc., 1355 Market St, Suite 900, San Francisco, CA 94103, USA. When accessing our Website, which contains this plug-in, a connection from your browser to Twitter’s servers will be established. At this point, data will already be transferred to Twitter. Through this process, Twitter is informed precisely which page of our Website is being visited. We have no control over the data that Twitter collects in the process, or over the extent of the data that Twitter collects. If you have a Twitter account, these data may be linked to your Twitter account. To the best of our knowledge, Twitter collects the URL of each website accessed as well as the IP address of the user, but does so solely for the purpose of displaying Twitter components. Additional information may be obtained from the Twitter data privacy policy, at: http://twitter.com/privacy.

If you wish to avoid data being linked to your Twitter account, please log out from Twitter before visiting our Website. Interactions, in particular such as clicking the “Re-Tweet”-button will equally be transferred to Twitter. You may change your data privacy settings in your account settings on http://twitter.com/account/settings.

  1. c) YouTube

This Website also uses a plug-in of YouTube which belongs to Google Inc., San Bruno/California, USA. When you visit one of our websites containing a YouTube plug-in, a connection to the YouTube servers is established. By this, YouTube is informed which website you visited. Furthermore, in case you are logged on to your YouTube account, YouTube may also associate your surfing behaviour to your personal account. If you wish to avoid data being linked to your YouTube account, please log out from YouTube before visiting our Website. Additional information may be obtained from the YouTube data privacy policy on https://www.youtube.com/static?template=privacy_guidelines.

  1. d) Linkedin

Our site uses LinkedIn social plugins from LinkedIn Ireland Unlimited Company, Wilton Plaza, Dublin 2, Ireland. These buttons can be identified by the “LinkedIn Logo” or “Share Button”.

When you access a web page on this site that features one of these buttons, the browser establishes a direct connection with LinkedIn’s servers as soon as the LinkedIn button is pressed. LinkedIn then transfers the content of the “In” button directly to your browser, which integrates the content into the web page. We have no control over the amount of data that LinkedIn collects via the button after you click on it.

Thanks to the integration of the plugin, LinkedIn knows that you have accessed the relevant page of our website. If you are logged in to LinkedIn, LinkedIn can recognize you based on your LinkedIn account and record your visit.

If you want to find out what data LinkedIn collects about you and why, please refer to LinkedIn’s data protection policy.

 

Your Rights

 

Our Website may contain links to other Internet websites, including co-branded or other affiliated sites. These links are provided for your convenience only and should be used at your discretion. These linked websites have separate and independent privacy policies. This Privacy Policy does not apply to information provided to or gathered by the third parties that operate them. We are not responsible for any information these third-parties’ services may obtain or how they may use it. You should review their privacy policies to understand how they may use your information.

We have no responsibility or liability for the content and activities of these linked sites. Nonetheless, we seek to protect the integrity of our Website and welcome any feedback about these linked sites (including if a specific link does not work).

Changes in Our Privacy Policy

We may periodically change this Privacy Policy to keep pace with new technologies, industry practices, and regulatory requirements, among other reasons. We expect most such changes to be minor. Any non-material changes will take effect immediately upon posting of an updated Privacy Policy. However, there may be cases where changes to the Privacy Policy may be more significant. In such cases, we will first provide a more prominent notice.

Your continued use of our products and services after the effective date of the Privacy Policy means that you accept the revised Privacy Policy. If you do not agree to the revised Privacy Policy, please refrain from using our products or services and Contact Us to close any account you may have created.

 

Contact US

If you have any further questions regarding this Privacy Policy, our handling of your Personal Data or if you would like to be informed of exactly what Personal Data we possess, then we would be pleased to provide you with more detailed information. Please contact us by sending a mail to: communications@icmaonline.org

 

Cookie Statement

Cookie Statement

Last Modified: May 2018

 

This Cookie Statement applies to all ICMA brands, websites, products, and services (collectively, “we,” “us,” or “our”) and explains how we use cookies on our websites and online services and the choices you have.

 

  1. What are “Cookies”

Cookies are small pieces of text used to store information on web browsers. Cookies are widely used to store and receive identifiers and other information on computers, phones, and other devices. We also use other technologies, including data we store on your web browser or device, identifiers associated with your device, and other software, for similar purposes. In this Cookie Statement, we refer to all of these technologies as “cookies.”

 

  1. Types of Cookies

We use cookies to provide, protect, and improve our products and services, such as by personalizing content, offering and measuring advertisements, understanding user behavior, and providing a safer experience. We describe below the various types of cookies we use and the purposes they perform.

 

  • Essential cookies: These cookies are strictly necessary to provide you with our websites and services and to enable essential features, such as providing shopping cart for the event ticket(s). If you disable these cookies, we will not be able to fulfil your request. On the Website, we use session cookies for authentication and authorization purposes and to track a visitor’s identity during a particular session.

 

  • Performance and functionality cookies: These cookies are used to store choices you make and your preferences regarding our services (such as your user name, language or the region you are in, enable user interface customization). The information these cookies collect allows us to optimize our websites and make them easier for you to use, and it does not personally identify you. If you disable or opt-out of these cookies, you may not be able to use certain features of our websites and services, and it may reduce the support or information that we can provide you.

 

  • Analytics and customization cookies: These cookies allow us to recognize and count the number of visitors and to see how visitors move around the Website when they are using it. This helps us to improve the way our Website work, for example by making sure visitors are finding what they need easily. The information collected through these cookies include anonymous traffic statistics, like number of page views, number of visitors, and time spent on each page.

In particular, we use cookies from Google Analytics, a web analytics service provided by Google Inc. (“Google”). The information collected by Google (including your internet protocol (IP) address) will be transmitted to and stored by Google on servers in the United States. Google will use this information on our behalf for the purpose of evaluating your use of the Websites, compiling reports on the Websites activity and providing further services to us relating to the Websites usage. Learn more about Google Analytics’ privacy practices, and see a copy of Google’s privacy policy, at the following link: https://support.google.com/analytics/answer/6004245?hl=en&ref_topic=2919631.

You can also prevent your data from being collected by Google Analytics on the Websites by downloading and installing the Google Analytics Opt-out Browser Add-on for your current web browser at the following link: https://tools.google.com/dlpage/gaoptout?hl=en.

 

  • Advertising cookies: These cookies collect information about your browsing or shopping history and are used to make advertising messages more relevant to you. They perform functions like preventing the same advertisement from continuously reappearing, ensuring that advertisements are properly displayed, and in some cases selecting advertisements that are based on your interests.  We may share this information with third parties to help create and deliver advertising personalized to you and your interests.  If you disable or opt-out of these cookies, you may not be able to use certain features of our websites and services, and it may reduce the support or information that we can provide you.

 

  • Social networking cookies: These cookies are used to enable you to share pages and content on our websites and services through third-party social networking and other websites.  These cookies may also be used for advertising purposes.

 

  • Cookies Placed by Third Parties

You may also encounter cookies on our websites that are placed by third parties.  For example, when you buy our products online, our e-commerce vendor may use cookies and other technologies.  We may also allow third parties to place cookies on our websites to track information about your online activities and/or across third-party sites or online services, including to send you targeted advertisements based on that information, which may include the remarketing of our products and services that you have viewed on our websites and on third-party websites.

 

This Cookie Statement does not apply to the cookies, applications, technologies or websites that are owned by and/or operated by third parties, or such third parties’ practices, even if they use or access our technology to store or collect information. To understand how third parties use cookies, please review their privacy policies.

 

  1. Controlling and Opting-Out of Cookies

Your browser or device may offer settings that allow you to choose whether browser cookies are set and to delete them. On most web browsers, you will find a “help” section on the toolbar. Please refer to this section for information on how to receive a notification when you are receiving a new cookie and how to turn cookies off. Please see the links below for guidance on how to modify your web browser’s settings on the most popular browsers:

Please note that if you reject cookies or disable cookies, your use of certain features or functions on our Website or Platforms or service may be limited.

To find out more about cookies and similar technologies, including how to see what cookies and similar technologies have been set and how to manage and delete them, visit  www.allaboutcookies.org and/or or the Network Advertising Initiative’s online resources, at http://www.networkadvertising.organd follow the opt-out instructions there. If you access the Websites on your mobile device, you may not be able to control tracking technologies through the settings. If you wish to not have your information used for the purpose of serving you targeted ads, you may opt-out by visiting the Network Advertising Initiative’s online resources available here and following the opt-out instructions there, or if located in the European Union, visit the European Interactive Digital Advertising Alliance’s Your Online Choices opt-out tool here. By opting out of targeted advertisements you will no longer see advertisements on our Websites from third-party partners that participate in the Digital Advertising Alliance; however, you may still continue to see other non-targeted advertisements on our Websites.

 

  1. Do Not Track

Some browsers include the ability to transmit “Do Not Track” signals. We do not process or respond to “Do Not Track” signals. Instead, we adhere to the standards described in our Privacy Policy and this Cookie Statement.